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The following form is for use by the faculty members
of St. Olaf College. If you have any questions, please see our Textbook
Request Frequently Asked Questions page. You may also want to
use the Faculty Center Network website
for information on textbooks. For information about Coursepacks,
please click here. For information about
copyright policy, please click here or
see our list of Copyright
FAQs (PDF format).
Due to excessive spam
issues, you will be required to enter a unique code before
submitting your textbook requests. We apologize for any inconvenience.
What is a coursepack?
A “coursepack” is a compilation (whether bound or loose-leaf)
of any photocopied extracts from one or more sources which is intended
to provide students with a compilation of materials designed to support
the teaching of a course. A coursepack is created by a professor
specifically for a certain course. It may include book excerpts, journal
articles, or course notes. Some out-of print books are also reproduced
as coursepacks.
What are the advantages of a coursepack?
A coursepack can be one of the texts for a syllabus or it can provide
all of the materials that a student needs for a course in one place
at one time. It is convenient for students, and also allows
the professor to always refer to the actual documents in class—unlike
electronic reserves.
If the desired material does not meet the criteria for fair use in
a classroom setting as defined by copyright law, permission must be
obtained to make multiple copies . In such cases, a coursepack
is a viable option. The Bookstore will help you insure that
the proper permissions have been acquired.
Coursepacks do not put a burden on departmental budgets. All
costs of printing and copyright permission fees are built into the
cost of the coursepack that the student pays when making the purchase.
Will the Bookstore assist me in creating a coursepack and obtaining
the necessary copyright permissions?
The Bookstore will obtain all necessary copyright permissions through
licensing agencies or directly from the copyright holder if necessary
to reproduce all coursepack materials. The Bookstore will make
all of the arrangements with Printing Services for the design and
production of the coursepack.
What steps do I need to take to create a coursepack?
Just follow these easy steps:
- Bring all original documents to be included in the coursepack
to the Bookstore Textbook Manager.
- The Textbook Manager will apply for copyright permission for all
materials. The Textbook Manager will keep you apprised of
any delays or problems receiving copyright permission.
- Once permissions are secured, the Textbook Manager will bring
the materials to Printing and Mailing Services for reproduction.
The finished coursepacks are placed on the textbook shelves in the
Bookstore next to other course materials .
The purpose of the following guidelines is to state the minimum
standards for educational fair use under the 1976 Copyright Act. Copying
course materials is permitted only under the following guidelines
without obtaining copyright permission.
If course materials do not meet the
tests listed below, copyright permission must be obtained prior to
using materials for classroom use. This includes hard copies OR electronic
reserves in the library.
For more information on copyright policy
please, check out our list of copyright Frequently
Asked Questions (PDF format).
Guidelines:
- SINGLE COPYING FOR TEACHERS
A single copy may be made of any of the following by or for
a teacher at his or her individual request for his or her
scholarly research or use in teaching or preparation to teach
a class:
- A chapter from a book;
- An article from a periodical or newspaper;
- A short story, short essay or short poem, whether or
not from a collective work;
- A chart, graph, diagram, drawing, cartoon or picture
from a book, periodical, or newspaper.
- MULTIPLE COPIES FOR CLASSROOM USE:
Multiple copies (not to exceed in any event more than one copy
per pupil in a course) may be made by or for the teacher giving
the course for classroom use or discussion, provided that:
- The copying meets the tests of brevity and spontaneity as
defined below; and
- Meets the cumulative effect test as defined below; and
- Each copy includes a notice of copyright.
Definitions:
- Brevity:
- i. Poetry: (a) A complete poem if less than 250
words and if printed on not more than two pages or (b) from
a longer poem, an excerpt of not more than 250 words.
- ii. Prose: (a) Either a complete article, story or essay
of less than 2,500 words, or (b) an excerpt from any prose work
of not more than 1,000 words or 10% of the work, whichever is
less, but in any event a minimum of 500 words. (Each of the
numerical limits stated in "i" and "ii" above
may be expanded to permit the completion of an unfinished line
of a poem or of an unfinished prose paragraph.)
- iii. Illustration: One chart, graph, diagram, drawing,
cartoon or picture per book or per periodical issue.
- iv. "Special" works: Certain works in poetry,
prose, or in "poetic prose" which often combine language
with illustrations and which are intended sometimes for
children and at other times for a more general audience fall short
of 2,500 words in their entirety. Paragraph "ii" above
notwithstanding such "special works" may not be reproduced
in their entirety; however, an excerpt comprising not more than
two of the published pages of such special work and containing
not more than 10% of the words found in the text thereof may be
reproduced.
- Spontaneity:
- i. The copying is at the instance and inspiration
of the individual teacher; and
- ii. The inspiration and decision to use the work and
the moment of its use for maximum teaching effectiveness are so
close in time that it would be unreasonable to expect a timely
reply to a request for permission.
- Cumulative Effect:
- i. The copying of the material is for only one course
in the school in which the copies are made.
- ii. Not more than one short poem, article, story, essay
or two excerpts may be copied from the same author, nor more than
three from the same collective work or periodical volume during
one class term.
- iii. There shall not be more than nine instances of
such multiple copying for one course during one class term. (The
limitations stated in "ii" and "iii" above
shall not apply to current news periodicals and newspapers and
current news sections of other periodicals.)
- Prohibitions:
Notwithstanding any of the above, the following shall be prohibited:
- A. Copying shall not be used to create or to replace
or substitute for anthologies, compilations, or collective
works. Such replacement or substitution may occur whether
copies of various works or excerpts therefrom are accumulated
or are reproduced and used separately.
- B. There shall be no copying of or from works intended
to be "consumable" in the course of study or teaching.
These include workbooks, exercises, standardized tests and test
booklets and answer sheets and like consumable material.
- C. Copying shall not:
- i. substitute for the purchase of books, publisher's
reprints or periodicals;
- ii. be directed by higher authority;
- iii. be repeated with respect to the same item by the
same teacher from term to term.
- D. No charge shall be made to the student beyond the
actual cost of the photocopying.
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